Protection Included: The Power of RI Dues

July 2026

Many clubs hold events each year. Your club should have received this information contained below from Rotary International but not necessarilly sent to members involved with club event planning. I would ask that as you start your event planning to spend a few minutes watching the video below for relevant information. As you consider events which require certificates of insurance or additional insurance this will be good information to review as you work through your event planning process or find that you need a supporting documents from/through Rotary International. This coverage is funded through Rotary International from our dues.  

Please take a few minutes to watch the video below linked to this note and follow up with any questions. 

Thanks, Bill

RISK MANAGEMENT

The U.S. Rotary Club & District Liability Insurance Program (U.S. Club Program) provides all U.S. Rotary clubs, districts, and Rotaract clubs with commercial general liability and directors & officers/employment practices liability insurance, subject to policy terms and conditions.
You have received this email because you are an officer or officer-elect of your U.S. club or district.
The U.S. Rotary Club & District Liability Insurance Program (“U.S. Club Program”) insurance policies have been renewed for the 1 July 2026-27 policy year and the July Club Invoice includes charges for this insurance.

Insurance Coverage Overview

The U.S. Club Program provides U.S. clubs and districts with general liability and directors & officers/employment practices liability insurance, subject to policy terms and conditions: 

• General liability insurance covers liability claims for bodily injury or property damage to a third party (e.g., a guest trips and falls at a club or district event).
• Directors & officers liability insurance protects club members and club and district officers from claims for alleged wrongful acts, mismanagement, or breaches of duty.
• Employment practices liability insurance covers claims arising out of club or district employment practices.

U.S. Rotary Insurance Portal 
The 2026-27 certificate of insurance and other insurance documents are available on the U.S. Rotary Insurance Portal, hosted by the U.S. Club Program broker, the Hylant Group:
     U.S. Rotary Insurance Portal: rotary.hylant.com 
     Username: rotary@hylant.com 
     Password: Rotary1905 

Watch this video for more information on Certificates of Insurance and requesting Additional Insured endorsements. 

Contact the Hylant Group for assistance with insurance questions, Additional Insured and/or other endorsements: 
      Email:  rotary@hylant.com
     Phone: 419-259-2710  
Additional Insured Endorsements
If a third party (e.g., event venue or municipality) requires your club or district to provide an additional insured endorsement, submit an online request on the Insurance Portal or email the Hylant Group (rotary@hylant.com) with the following: 

1. A completed certificate of insurance (available on the portal).
2. A copy of the written contract or permit with the third party, including insurance requirements.
3. The third party’s name and address as they require it to appear.
4. The full name of your U.S. club or district.
5. Event details: name, date(s), description, and location.  

Loss Prevention Resources 
Before planning events, review the loss prevention strategies available in the Document Library on the U.S. Rotary Insurance Portal. Topics include athletic events, youth activities, contracts, and more. 

For more information on contracts, watch this contract video for helpful tips about contract essentials. Stay tuned for an upcoming video on tent and canopy safety.

Regards,

Rotary International Risk Management 

One Rotary Center

1560 Sherman Ave

Evanston, IL 60201 USA

Rotary.org